I. ORGANIZER
1. The Organizer of the 11th PKO Cracovia Royal Half Marathon is the Municipality of Kraków - Sports Infrastructure Management Board of Kraków.
Contact details:
Municipality of Kraków
Wszystkich Świętych Square 3-4
31-004 Kraków
NIP 6761013717
The Sports Infrastructure Management Board of Kraków
10 Walerego Sławka Street, 30-633 Kraków
Tel. 12 616 63 02
e-mail: zapisy@zis.krakow.pl
2. Contact with the Organizer is possible by phone, on working days from Monday to Friday at: 8:00 am - 3:00 pm or via e-mail at: zapisy@zis.krakow.pl.
II. DATE AND PLACE
1. The 11th PKO Cracovia Royal Half Marathon (hereinafter referred to as the "Event", "Competition" or "Run") shall be held on October 12, 2025 (Sunday) in Kraków, Poland.
2. The start of the Run will take place at 10:00 a.m. from Stanisława Lema Street - in front of TAURON Arena Kraków. The starting gate of the Run will be closed approximately 40 minutes after the start. It will not be possible to start the Run after 10:40 am.
3. the finish line will be located on the main pitch in the TAURON Arena Kraków at 7 Stanisława Lema Street.
4 Competition Office:
a. will be in the Small Hall of TAURON Arena Kraków at 7 Stanisława Lema Street in Kraków.
b. open on days:
October 10, 2025 (Friday), from 12:00 p.m. to 8:00 p.m.
October 11, 2025 (Saturday), from 9:00 a.m. to 8:00 p.m.
October 12, 2025 (Sunday), from 7:00 to 9:00 a.m.
c. on the day of the Run, i.e. October 12, 2025, the Competition Office will issue starter packages, so there will be no possibility of signing up and paying the starting fee on that day.
III. ROUTE
1. The length of the route is 21.0975 km. The route of the Run will be certified.
2. The Run route must be completed within the regulatory time limit - up to 3 hours from crossing the starting line.
3. Competitors line up in the starting areas (according to the time declared during registration) in the following order from the starting line:
<1:20
1-20-1:24
1:25-1:29
1:30-1:34
1:35-1:39
1:40-1:44
1:45-1:49
1:50-1:54
1:55-1:59
2:00-2:09
2:10-2:19
2:20<
4. The exact description of the Run route will be provided at www.cracoviapolmaraton.pl at a later date. The Organizer has the right to change the route of the Run, about which will inform the competitors by posting the new route of the Run on www.cracoviapolmaraton.pl. The change of the route of the Run may not constitute grounds for claims against the Organiser to arise and file claims against the Organizer or create additional obligations of the Organizer, which the competitors acknowledge and accept.
5. The Route of the Run will have all kilometers marked from 1 to 21.
6. Along the route will be located:
a. Nutrition points:
- will be located around the 5th and 13th kilometers of the Run route,
- The tables will include, i.a. water, isotonic drinks, fruits, candy,
- The Organizer does not accept competitors' private nutritional supplements for nutrition points.
b. Refresh points:
- will be located around the 9th and 17th kilometers of the Run route,
- only water will be set on the tables,
- The Organizer does not accept competitors' private nutrients for refreshment points.
c. WC cabins
- will be located along the Run route after each nutrition and refreshment point.
d. Medical points
- will be located along the Run route at the nutrition points and at the start and finish of the Run.
IV. TERMS AND CONDITIONS OF PARTICIPATION
1. The Organizer sets the following limit: 15,000 competitors.
2. The list of competitors will be closed when 15,000 competitors have signed up. The Organizer reserves the right to change the above limit. The Organizer does not conduct enrollment on the reserve list.
3. The limit of participants, the organization of the Competition Bureau, the route and organization of the start and the organization of the finish line, may be subject to change - in case of changes in the guidelines and regulations for the organization of events, including in connection with the occurrence of an epidemiological situation requiring such a change, as well as if the necessity arises due to factual and legal conditions.
4. The condition for participation in the Run is the registration of the competitors and payment of the entry fee immediately after registration. If the entry fee is not paid immediately after registration, the registration shall be considered invalid.
5. The Organizer reserves the possibility of organizing the start in rounds.
6. The Run is open to persons who will be 18 years old on October 12, 2025 at the latest. It is not possible for minors to participate under any circumstances.
7. The measurement of time and determination of the order of competitors will be made based on the electronic time measurement system. Each competitor will receive a chip embedded in the starting number during verification, the proper attachment of which is a condition for starting in the Event and classification in the final announcement of the Competition.
8. The condition for a competitor to be classified is to run along the approved route of the Run and complete the Run within the statutory time of 3 hours.
9. Competitors who do not cover the 10th kilometer of the Run route within 90 minutes after crossing the starting line are required to stop the Run and leave the route.
10.Participants remaining on the route after the time limit, do so at their own risk and responsibility, in accordance with traffic regulations and the Civil Code.
11. During the Run, the competitors should obey the instructions of the persons responsible for safety, security services and persons acting on behalf of the Organizer, holding badges issued by the Organizer.
12. In case of the appearance of a privileged vehicle on the route of the Run, the competitors are obliged to stop the Run and allow passage.
13. Competitors covering the distance of the Run in an unauthorized manner will be disqualified.
14. The following shall be considered forbidden:
a. start and run without a starting number,
b. start and run of a competitor under the influence of alcohol, drugs, or other intoxicants,
c. use of any motor vehicles on the Run route, except for the Organizer's vehicles,
d. start and run with animals,
e. start and run with baby strollers, with children in slings/carriers,
f. start and run with Nordic walking poles,
g. travel part of the route by means of transportation, such as public transportation,
h. shortening, changing the route,
i. start on wheelchair for people with disabilities,
j. start and run without footwear,
k. to move along the route of Run on bicycles, scooters and electric scooters, rollerblades and other vehicles.
j. start and run with another person's starting number.
15. The Organizer does not provide competitors with accident insurance - personal accident insurance. Individual insurance in case of injury or any other unfortunate event that may happen to a competitor during the Run requires a separate policy purchased individually by the Runner.
16. Handing over one's starting number to another person will result in disqualification of both competitors. The result will not be credited to both the competitor whose details are on the start list and the competitor who physically covered the route.
17. Competitors are required to comply with the rules in force on the day of the start:
a. universally applicable restrictions, orders and prohibitions;
b. sanitary recommendations indicated by sanitary services and the Organizer.
V. APPLICATIONS AND ENTRY FEE
1. Applications for participation in the 11th PKO Cracovia Royal Half Marathon are accepted:
a. on the Run website until October 6, 2025 or until the day on which the limit of starters is reached. Registration can be done through the registration form posted on the Run website - www.cracoviapolmaraton.pl.
b. at the Competition Office on October 10-11, 2025, only if the limit of starters is not reached.
2. A valid application is a properly completed application form and payment of the entry fee. In the absence of payment immediately after registration, the application shall be considered invalid.
3. By registering for the Run, the competitor declares that he/she is aware of the risks that may arise in connection with the start and that his/her health condition allows him/her to participate in this Run and that he/she starts at his/her own risk, acknowledges that participation in the Run involves physical exertion and entails a natural risk of accident, bodily injury and physical trauma (including death), as well as damages and losses of a property nature.
4. Verification of athletes, assigning of starting numbers and collection of numbers and starter packages will be held at the Competition Office.
5.Verification of the competitors, including with respect to paid participation fees and entitlements to discounts and collection of the starter package are possible only at the Competition Office.
6. The Organizer shall allow collection of the starter package by proxy, in accordance with the following rules:
a. in order to allow an authorized person to pick up the starter package, the competitor should provide in the registration form the details of the person he/she wants to authorize to pick up the package,
b. the competitor could enter proxy data by October 8, 2025 on his profile in the application system.
c. proxy may only be persons who are at least 18 years of age on the day of collection of the starter package.
d. when collecting the starter package, the proxy is required to present the QR code of the competitor for whom he/she is collecting the starter package and his/her photo ID,
e. in case the competitor for whom the package is collected is entitled to discounts/exemptions from the fee, the proxy should present these documents when collecting the starter package.
f. the absence of proxy data in the registration form of the competitor for whom he/she is collecting the package prevents the collection of the starter package, even if the proxy shows the competitor's QR code.
7. The Organizer provides for group registrations. Details on group registration are available on the Organizer's website cracoviapolmaraton.pl.
8. The Organizer provides for the possibility to purchase a voucher - a gift for the competitor. Details on the purchase of a voucher are available on the Organizer’s website cracoviapolmaraton.pl.
8. Detailed instructions on how to collect the starter package and verification are available on the Organizer’s website cracoviapolmaraton.pl.
9. entry fee:
a. the amount of entry fee:
PLN 170.00 until 07.07.2025,
PLN 200.00 from 08.07.2025 to 31.08.2025,
PLN 240.00 from 01.09.2025 to 06.10.2025 or until the limit of starters is reached,
PLN 300.00 10-11.10.2025 at the Competition Office, in case the limit of starters is not reached.
b. PayU system allows you to pay the entry fee in EURO, by converting the entry fee according to the EURO exchange rate from the day of payment. Payment in EURO is not possible at the Competition Office.
c. payment of the entry fee is possible:
- online (direct redirection from the registration profile) through the PayU payment system - until 6.10.2025 or until the limit of starters is reached.
- at the Competition Office in cash or by credit card at the rate in effect on the day of payment, in case the limit of entrants is not reached.
d. lack of payment at the time of application (registration) will result in the competitor not being placed on the entry list,
e. payments made in a manner other than that specified in the Regulations, i.e. by bank transfer to the Organizer's bank account, will not be considered successfully made and will be returned to the account from which they were made,
f. the fee cannot be transferred to the next edition of the Run or another event,
g. the date of payment shall be the date of payment by PayU or the date of payment of the entry fee at the Competition Office.
h. the competitor is obliged to check whether the fee transfer has been executed, i.e. whether the fee amount has been debited from the account and has not been returned by PayU. The Organizer is not responsible for the lack of payment due to reasons dependent on the depositing bank/PayU. The competitor making the payment has the transaction numbers and, as the payer, could explain the reason for non-payment of the entry fee.
i. the entry fee is a fee for participation in the Run intended, among other things, to cover the costs of organization (e.g., securing the route, medical security, sanitary service, timing, security, medals).
11 Discounts:
a. 50% discount for holders of the Kraków Family Card - the basis for granting the discount is to present at the Competition Office during verification a valid participant card of the Kraków Family Card 3+ program, i.e. a card issued to members of families with many children (minimum 3 children), residing in the Municipality of Kraków,
b. 10% for group entries for groups of 10 or more people - the basis for granting the discount is the payment of entry fees in advance in the form of group entry described in the Group Entry Instructions listed in Section V.7 of these regulations.
c. 25% discount for athletes over 60 years of age - the basis for granting the discount is to show the date of birth in an identity document at the Competition Office during verification.
d. 50% discount for competitors who have completed all previous editions of the Cracovia Royal Half Marathon, according to the list available at:
https://cracoviapolmaraton.pl/wytrwali-cracovia-polmaraton-krolewski?hl=pl
e. the individual discount described in para. V.11 (a-d), is not available for team sign-ups and voucher purchases,
f. discounts do not combine.
h. in case of lack of appropriate documents entitling to a discount, in order to take part in the Run, the competitor shall be obliged to pay at the Competition Office a surcharge up to the amount of the entry fee from item. V.10 (a) of these Regulations, applicable in the Competition Office, i.e. the difference up to the amount of PLN 300.00.
12. The following are exempt from the entry fee:
a. persons with disabilities,
b. persons invited by the Organizer,
c. guides of visually impaired persons (competitors), on the basis of the code received,
d. volunteers assisting in the organization of the 11th PKO Cracovia Royal Half Marathon for at least 8 hours.
e. Competitors listed in para. V.12 letters a-c shall sign up through the registration form, marking the appropriate option for exemption from the entry fee. Competitors listed in pt. V.12 c sign up by additionally entering the code provided by the Organizer into the form. Competitors listed in pt. V.12 d (volunteers) shall sign up only at the Competition Office
13. enrollment of people with disabilities:
a. in the 11th PKO Cracovia Royal Half Marathon all persons with disabilities, regardless of the degree and type of disability, are exempt from the entry fee,
b. athletes with disabilities during verification at the Competition Office are required to present documents proving their eligibility for fee exemption,
c. in case of lack of appropriate documents entitling to exemption from the entry fee, to participate in the Run, the competitor/athlete shall be obliged to pay the entry fee applicable at the Competition Office, in accordance with point. V.10 (a) of these Regulations, i.e. the amount of PLN 300.
14. Guides of blind or visually impaired athletes may sign up only when the blind or visually impaired athlete with whom they are competing provides them with a code received by e-mail from the Organizer. At the Competition Office, the guide of a blind or visually impaired person is obliged to appear at the same time as the blind or visually impaired competitor with whom he or she is competing and make a statement that he or she is his or her guide. Otherwise, the exemption from the fee will not be recognized and in order to participate in the Run, the guide is obliged to pay the entry fee applicable at the Competition Office, in accordance with point V.10 letter a of these Regulations, i.e. the amount of PLN 300.
15. entry fee once paid is not refundable.
16. Based on Article 38(1)(12) of the Act of May 30, 2014 on Consumer Rights (i.e., Journal of Laws of 2024, item 1796), players do not have the right to withdraw from the contract for the provision of services related to entertainment, sports or cultural events, if the contract specifies the day or period of service.
17. The Organizer shall allow the transfer of the entry fee to another competitor in accordance with the procedure set forth in c-d below, subject to the other conditions set forth below:
a. transfer of the entry fee can be made in the form of an assignment no later than October 10, 2025.
b. the processing fee for transferring the entry fee is 30.00 PLN and is non-refundable. This fee must be paid by the deadline of October 10, 2025.
c. the competitor wishing to assign the entry fee to another competitor will do so in his profile, in the registration system maintained by the entity indicated in point XI. 9, using the option "Make a transfer", after which he/she will be redirected to the payment system to pay the fee in accordance with the provisions of paragraph V. 17 d. After that, an individual link will be forwarded to the athlete's e-mail address (indicated in the athlete's profile in the registration system), which should be forwarded to the new athlete,
d. the new competitor individually registers in the registration system, using the link provided by the resigning competitor,
e. The Organizer is not responsible for mistakes of competitors transferring entry fees to another competitor,
f. The Organizer does not act as an intermediary in the possible settlement of the transfer of the entry fee between competitors,
g. if the entry fee was documented by a VAT invoice, or the application was made using a code from a voucher or group application, the transfer of the fee to another competitor is not possible,
h. if the entry fee has been subject to the discount described in Section V. 11, the transfer of the fee to another competitor is not possible.
18. At the time of registration for participation in the 11th PKO Cracovia Royal Half Marathon on the Run registration website, i.e. until October 6, 2025, the competitor could purchase, together with the participation fee, the medal engraving service (placing the competitor's name, surname and result on the medal).
19. purchase of the service indicated in item. V. 18 will be implemented through:
a. selecting the option in the registration form for the purchase of the medal engraving service,
b. payment of a service fee in the amount of PLN 25.00, which will be added to the entry fee paid in accordance with the rules of the Run.
20. the medal engraving service purchased as part of the application on the Run website, will be performed on the day of the Event, at the stand marked for this purpose, based on the competitor's starting number presented.
21. The Organizer informs that the purchase of medal engraving service in the amount of PLN
25.00 will also be possible on the day of the Run, directly from the engraving service contractor. 22. In the case of transfer of the entry fee to another competitor, when the fee was purchased together with the medal engraving service, the entry fee together with the purchased engraving service shall be transferred.
23. Receipt of an invoice is possible only if the request for an invoice is indicated in the registration form and the correct data to which the invoice is to be issued is indicated therein (in the case of entrepreneurs and other entities entitled to receive an invoice: full name, registered office address and Tax Identification Number; in the case of an individual: name, surname, full address). The invoice issued to an individual will be sent to the e -mail address of the competitor provided at registration. The invoice issued to entrepreneurs and other entities entitled to receive an invoice association/club) will be sent to the address of the entity to which it was issued. Sending an invoice electronically will be possible after obtaining individual consent expressed by persons representing entrepreneurs and other entities entitled to receive an invoice (e.g./association/club), in accordance with applicable laws.
24. It is not possible to issue an invoice to the entrepreneur's data in case the paid entry fee is covered by the discount described in section V.11. Taking advantage of the discount for holders of the Kraków Family Card is possible only by individuals for personal purposes and not as part of their business activity.
VI. CLASSIFICATION
1. The following classifications will be conducted in the 11th PKO Cracovia Royal Half Marathon:
a. General Women's and Men's
b. in Women's and Men's age categories:
K 18-29 M 18-29
K 30-39 M 30-39
K 40-49 M 40-49
K 50-59 M 50-59
K 60-69 M-60-69
K 70-79 M 70-79
K 80 and older M80 and older
c. Fastest Pole and Fastest Polish Woman (verification based on an ID card or passport).
d. Oldest Participant or Oldest Participant - the oldest person, according to the year of birth given in the application form, who completed the Run; verification based on an ID card or other document with the date of birth.
e. General of athletes with visual impairment in the category of Women and Men:
- Category B1 - 100% blind people with a guide,
- Category B2 - visually impaired and visually impaired persons using the assistance of another person (guide) or competing alone,
f. General competitors with hearing impair in the category of Women and Men:
- People with hearing loss of more than 55dB,
- hard of hearing persons.
2. General and age classification will be held based on actual times (net - counted from crossing the starting line). The exception is the first 100 people crossing the finish line, which are classified based on official gross times - counted from the starter's shot. If at least 10 men or 10 women do not appear among the first 100 people at the finish line, the number of people classified based on gross times is increased accordingly to include them.
3. The Organizer reserves the right to create additional classifications.
4. During the 11th PKO Cracovia Royal Half Marathon will be held:
a. 9th Polish Physiotherapist Championships in Half Marathon- regulations are available at this link.
b. XX Polish Teachers' Half Marathon Championship - regulations are available at this link.
c. II Half Marathon for the Cup of the Municipal Police Commander in Kraków - regulations are available at this link.
d. V Polish Foresters' Half Marathon Championship - regulations are available at this link.
e. Academic Classification for the Cup of the President of AZS Kraków in the Half Marathon - regulations are available at this link.
VII. AWARDS
1. Women's and Men's overall awards:
1st place - PLN 13,000, in case of achieving a time under 01:01:34 for men/ 01:10:48 for women;
or PLN 12,000, in case of achieving a time below 01:02:45 for men/01:11:33 for women;
or PLN11,000, in case of achieving a time below 01:03:45 for men/01:12:04 for women;
or PLN 10,000, in case of achieving a time equal to or above 01:03:45 for men/01:12:04 for women.
2nd place - PLN 8,000,
3rd place - PLN 6,000,
2. In the categories for visually impaired and hearing impaired in the overall classification of Women and Men, prizes of value will be awarded:
1st place - PLN 2,000,
2nd place - PLN 1,500,
3rd place - PLN 1,000,
3. In age categories for men and women for 1st- 3rd place cups will be given;
4. In the classification of the Fastest Pole and Fastest Polish Woman - PLN 2,000,
5. In the classification of the Oldest Participant (Men or Women) - PLN 1,000,
6. The condition for receiving the prize is the completion of the Run and, in addition, in the case of doping control - its negative result.
7. Competitors who receive prizes in the general classification do not receive prizes in the age classification.
8. Cash prizes will be paid to the account provided by the competitor, up to 30 days after the Organizer receives the results of the doping control (if any) and all data necessary for the bank transfer. Monetary prizes obtained in other classifications referred to in Section VI.3 will be paid to the account provided by the competitor in the statement indicating the exact data for the transfer or, in the case of a prize in kind, transferred in the manner indicated by the Organizer.
9. In the case of cash prizes, remittance details must be provided no later than 30 days after the official results are announced, to the following email address: zapisy@zis.krakow.pl. After this deadline, the prize will be forfeited to the Organizer.
10. In the case of cups, the prize can be collected at the point designated by the Organizer in the finish area of the Run or at the Organizer's office after prior contact with the Organizer, no later than 30 days from the day of the Event. After this deadline, the prize will be forfeited by the Organizer.
11. If the value of the prize exceeds the amount exempt from taxation under the provisions of the Personal Income Tax Act, income tax will be withheld from the value of the prize in accordance with applicable regulations.
12. The official results will be announced up to 14 days after the end of the Event or after the results of the doping control, i.e. up to 20 working days after the end of the Event, if any.
13. Payment of the prize may be withheld if, within 30 days before winning in the 11th PKO Cracovia Royal Half Marathon, information about positive doping control in another race (sporting event) is disclosed. In the event of a ruling that a competitor is disqualified, the award goes to the competitor classified with the next best result in the category.
VIII. ORGANIZER'S BENEFITS
1. Each competitor who completes the Run within the statutory time will receive a commemorative medal.
2. Changing rooms and showers:
a. will be located in TAURON Arena Kraków. They will be open on October 12, 2025, from 8:00 am to 2:00 pm.
3. Deposit:
a. will be located in TAURON Arena Kraków level A. It will be open on October 12, 2025, from 8:00 am to 2:00 pm,
b. The Organizer does not provide bags for deposit; therefore, personal belongings of the competitors will be accepted for deposit, packed in the competitors' own bags, taped in a visible place with a sticker with the starting number, received in the starter package,
c. issuance from the depository of personal belongings of competitors, packed in the competitors' own bags will be held upon presentation of the starting number,
d. loss of the starting number by the competitor relieves the Organizer from responsibility for the collection of the bag by another person,
e. it is forbidden to leave valuables and documents in the depository,
f. The Organizer shall not be responsible for competitors' belongings left outside the designated depository and left in the depository, after the end of the designated hours of operation of the depository,
g. items left in the depository should be collected on October 12,2025, by 2:00 p.m. After the hours of operation of the depository, in order to pick up the left items, please contact the Organizer (tel. 12 616 63 00 02 or e-mail: zapisy@zis.krakow.pl).
4. Starter package:
a. each competitor will receive a starter package, which includes information/advertising materials;
b. each successfully verified competitor will receive a starting number (with chip) and safety pins, sticker for deposit items.
c. starter packages not collected at the Competition Office will not be shipped or issued later.
5. T-shirt:
a. starter packages do not include a T-shirt,
b. when registering, athletes only declare their desire to purchase a T-shirt and its size.
c. T-shirts will be sold by the Technical Sponsor of the 11th PKO Cracovia Royal Half Marathon, at a dedicated stand in the Competition Office at the Expo.
d. The Organizer does not act as an intermediary in the purchase of the T-shirt.
6. Starting numbers:
a. during the Run the competitors must have starting numbers provided by the Organizer, pinned horizontally on the front to the starting shirt (or blouse, jacket). The starting number must always be visible during the Run, covering the number (in whole or in part, during any part of the Run) or its modification is prohibited under penalty of disqualification.
b.starting numbers are assigned at the Competition Office. It is not possible to reserve a selected number in advance.
c. the starting number is a document assigned to a particular competitor. In case of loss of the starting number (lost), the competitor assigned to the number is responsible for the start of another person with this number, and this is the same as the situation described in point IV. 13 of the Regulations.
d. The Organizer shall not issue duplicate starting numbers under any circumstances.
f. the competitor is obliged to check that the starting number received by him/her is the same as the number on the deposit sticker.
7. The Organizer does not provide accommodation for competitors.
IX. FINANCING
The costs of organizing the 11th PKO Cracovia Royal Half Marathon are covered by the funds of the Municipality of Kraków and from the Sponsors and Partners of the Event.
X. FINAL PROVISIONS
1. the Organizer reserves the right to conduct an anti-doping control during the 11th PKO Cracovia Royal Half Marathon , and acceptance of these Regulations constitutes the Runner's consent to conduct an anti-doping control.
2. The Organizer reserves the right to amend these Regulations in the event of an epidemiological situation that may cause exceptional circumstances requiring special measures and solutions resulting from the provisions of the law and guidelines of the relevant authorities and bodies, particularly those indicated on www.gov.pl.
3. The Organizer reserves the right to cancel or change the date of the Event, as well as to amend the Regulations in case of:
a. the occurrence of force majeure events that may affect the course of the Event,
b. the epidemiological situation on the territory of the Republic of Poland, which could endanger the life and health of the competitors, as well as those participating in the organization of the Run,
c. introduction of universally applicable restrictions (in particular, on the limits of competitors) that would make it impossible or significantly difficult to conduct the Run.
4. Force majeure within the meaning of these Regulations shall be any unforeseeable situation or event of an exceptional nature, beyond the control of the Organizer, preventing the fulfillment of any of the obligations provided for in these Regulations, not resulting from the Organizer's error or negligence, and remaining insurmountable despite the exercise of all due diligence, in particular: natural catastrophe events of the type of flood, hurricane, windstorms of extraordinary force, tornadoes, earthquakes, unusually intense and prolonged downpours, or extraordinary and external events that could not have been prevented (such as: war, events related to a war that is taking place beyond the eastern border of the Republic of Poland, martial law restrictions, insurrection, revolution, riots, terrorist attack), epidemic threats, epidemic emergencies, epidemics and states of epidemics, as well as new legal acts or decisions of administrative authorities preventing the Organizer from fulfilling its obligations. Neither the Organizer nor the contestants shall be liable for non-performance or improper performance of the provisions of these regulations caused by force majeure.
5. The Organizer reserves the right to change non-material provisions of these Regulations.
6. If it is necessary to make significant changes, the Organizer will notify the competitors of the change in the Rules and Regulations via e-mail. The competitor who does not accept the introduced material changes to the Rules and Regulations should notify the Organizer within 14 days from the receipt of information about the change to the Rules and Regulations. Sending such a notice will result in the removal of the participant from the Run - in such a situation the entry fee paid will be returned.
7. Written protests concerning the course of the 11th PKO Cracovia Royal Half Marathon and its results shall be accepted by the Main Referee of the Event until 13:30, on the day of the Run. Protests received after this deadline will not be considered.
8. Complaints regarding participation and organization of the Run may be submitted in writing to the Organizer's address or by e-mail to zapisy@zis.krakow.pl no later than 7 days after the end of the Event. Complaints will be considered by the Organizer 30 days from the date the complaint is received by the Organizer or at zapisy@zis.krakow.pl.
9. The Organizer’s supervisory authority is the Mayor of Kraków.
10. The Organizer reserves the right to change the date and route of the Run.
11. the application for participation in the Run expressed by sending the application in accordance with point V of the Regulations or submitting it in the Competition Office is tantamount to acceptance of these Regulations and the rules of participation in the Run, including the payment of entry fees and the rules of transferability of the entry fee.
12. The Organizer reserves the right to discontinue the Run in case of circumstances requiring such action on the part of the Organizer.
13. The Organizer stipulates that the Event is a public event, which means that the image of the Competitor may be the object of media coverage, both online on the Internet and/or social media, as well as offline on radio, television and press. The Competitor may be the subject of photographic and video coverage.
14. In connection with participation in the Event, the Contestant permits the Organizer to record and disseminate his or her image on the basis of Article 81(1) of the Act on Copyright and Related Rights of February 4, 1994, subject to Article 81(2) of the Act on Copyright and Related Rights. The Contestant allows free of charge, unlimited in terms of time, dissemination of the image recorded in connection with participation in the Event, in the form of photographs, video recordings, reports, for the statutory purposes of the Organizer, in particular for the purpose of documenting the course of the Event, for the purpose of promoting the Event and other events of a similar nature. Photos, video recordings and interviews from the Event may be used by the Organizer free of charge exclusively for documentation, editorial and promotional purposes on websites operated by the Organizer (cracoviamaraton.pl, biegnocny.pl, biegtrzechkopcow.pl, cracoviapolmaraton.pl, zis.krakow.pl), in social networks operated by the Organizer (Facebook, Instagram, LinkedIn, X, YouTube) and press releases of the City of Kraków and portals of industry partners, i.e. maratonypolskie.pl, bieganie.pl, psbbiegi.com.pl, maratończyk.pl, as well as in the Organizer's newsletter, online and offline, in social media, in the press, in the form of magazines, newsletters, posters, posts, event reports and press releases, etc. Based on permission, the Competitor may be filmed, photographed and/or interviews may be conducted by the Organizer or by entities hired for this purpose.
15. In order to use the image for promotional and marketing purposes of the sponsors/partners of the Event, the Organizer will apply for a separate permission of the Competitor for the dissemination of the image.
16. In the event that the Contestant objects to the dissemination of the image, the provisions of XI.4 b. of the Regulations shall apply. Regulations.
17. In matters not covered by these Regulations, the applicable laws, including the provisions of the Civil Code, as well as the Act of April 21, 2017 on combating doping in sports and the World Anti-Doping Code shall apply.
18. The Regulations are available for review at the Organizer's office and on the website www.cracoviapolmaraton.pl.
XI. PERSONAL DATA - Information obligation
1. The Organizer is the Data Administrator for the implementation of the event, verification of enrollment, timing, payment processing, image processing, conducting surveys, results statements, promotion, satisfaction survey and archiving of documentation related to the sports event.
2. The Organizer has appointed a Data Protection Supervisor, who can be contacted at: 10 Walerego Sławka Street, 30-633 Kraków, or e-mail address: iodo@zis.krakow.pl.
3. Participants' data shall be processed in accordance with the provisions of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 (RODO) and these Regulations and shall be provided on the completed form directly from the data subject on the basis of:
a. Article 6(1)(b) of the RODO - in connection with the conclusion of an agreement with the Municipality of Kraków - Sports Infrastructure Management Board of Kraków - accepting these Regulations, the following will be processed: first name, last name, address: street, house/apartment number, postal code, city, country, telephone number, e-mail address, date of birth, jersey size, nationality, gender, ICE phone number, team name for the purpose of participant registration;
b. Article 6(1)(c) of the RODO in connection with the fulfillment of a legal obligation related to the verification and settlement of payments including the issuance of an invoice, resulting from the provisions of the Law of March 11, 2004 on tax on goods and services, where additionally the participant provides full name, registered address and Tax Identification
Number; in the case of a natural person: name, surname, full address;
c. Article 9(2)(b) RODO where processing is necessary for the fulfillment of the Administrator's duties and the exercise of specific rights; data on the competitor's disability will be processed, only for the Organizer's verification;
d. Article 9(2)(a) RODO (consent to the processing of personal data - special category data) - to exclude health contraindications to participation in the Event.
e. Article 6(1)(f) of the DPA for the purpose of possibly asserting rights or defending against claims related to the execution of the Event.
f. Article 6(1)(b) of RODO for the purpose of sending the ZIS Running Events Newsletter, conducted within the framework of promoting and shaping a positive model of leisure activities, promoting a healthy lifestyle conducive to the harmonious development of children and young people and increasing physical fitness - developing a love of sports and recreation resulting from the Organizer's Articles of Association. The legal basis is the Act of July 18, 2002 on the provision of electronic services and acceptance of the Newsletter Regulations published on https://zis.krakow.pl/informacje-prawne#regulaminy;
g. Article 6(1)(f) of the RODO in order to conduct marketing activities, including conducting a satisfaction survey to improve the quality of organized sports events in connection with the legitimate interest pursued by the Organizer. The legal basis is the Act of July 18, 2002 on the provision of services by electronic means.
h. Article 6(1)(f) of the RODO on the basis of the legitimate interest pursued by the Organizer in connection with the granted permission for the possibility of using the image captured in photographs and photo-video recordings for marketing activities related to the promotion and shaping of a positive model of leisure, promotion of a healthy lifestyle, including media coverage, both online on the Internet and/or social media run by the Organizer, and offline on radio, television and in the press;
i. Article 6(1)(f) of the RODO on the basis of the legitimate interest pursued by the Organizer related to the processing of data of persons authorized to collect the starter package in the form of the name of the proxy, e-mail address and telephone number.
j. Article 6(1)(f) of the RODO on the basis of the legitimate interest pursued by the Organizer related to the processing of data of persons entitled to receive the cash prize in the form of first and last name, e-mail address and account number with the name of the bank.
k. Article 6(1)(f) RODO on the basis of the legitimate interest pursued by the Organizer related to the processing of data of persons who complete all editions of the Run so far, as Persistent competitors, whose data in the form of name and date of birth will be published on the official website of ZIS on the Persistent List.
4. The personal data you provide will be retained for the period necessary to fulfill the purpose specified in paragraph (3); thereafter, it will be retained for a period:
a. for financial data up to 6 years.
b. data collected for promotional and marketing purposes in the form of photographs and photovideo recordings will be processed until the Participant raises an objection. If such objection is made, the Organizer will delete them without undue delay, but no later than within 3 working days from the date of acceptance of such application. The condition is to send an email containing the notification, together with the designation of the materials to which the removal relates, to zapisy@zis.krakow.pl from the email address compatible with the profile in the Run application system, or in writing, to the following address: Zarząd Infrastruktury Sportowej w Krakowie, 10 Walerego Sławka St., 30-633 Kraków;
c. in the case of data collected for the purpose of archiving sporting events and actions in connection with the Act of July 14, 1983 on the national archival resource and archives and the Ordinance of the Prime Minister of January 18, 2011 on the Clerical Instruction, Uniform Material File Lists and the Instruction on the Organization and Scope of Operation of Company Archives. If an archival category "A" is assigned, the data will be retained indefinitely.
5. You have the right to request from ADO:
a. access to your personal information;
b. data sharing;
c. correction of the data;
d. deletion of the data;
e. limit the processing of one’s personal data.
f. object to the processing of your data, including image data.
6. You have the right to lodge a complaint to the supervisory authority, which is the President of the Office for Personal Data Protection with its seat at 2 Stawki Street, 00-193 Warsaw, if in your opinion the processing of your personal data is carried out in an unlawful manner.
7. The provision of your personal data by you is voluntary, but necessary for the purpose specified in paragraph 3. Failure to provide personal data necessary for the purposes specified in paragraph 3 a-f will result in the inability to conclude the contract in question with you, i.e. to take part in the Event.
8. The recipients of the personal data provided by you will be entities to which ADO has entrusted the processing of personal data on the basis of separate processing entrustment agreements - e.g. in connection with the implementation of hosting, e-mail, promotion, publication or document archiving services; your data may be made available to other public administration bodies, inspection bodies, justice bodies and courts, upon their legitimate request (in accordance with applicable regulations).
9. The recipient and separate Administrator of the data in the scope of keeping records of the participants on the basis of the consent given is Datasport Marek Zieliński, 22 Okrężna St., 58310 Szczawno Zdrój, NIP: 886-002-17-67, cooperating with the Organizer on the basis of the cooperation agreement in this scope. The Enrollment Regulations and Privacy Policy are available on the Enrollment Portal.
10. The recipient and separate Administrator of the data in the scope of the image of the participants, for whom individual photo-video materials may be made during the Run, will be the entity providing paid services concerning the fixation of the image, which may cooperate with the Organizer only on the basis of a separate agreement. The privacy policy and rules and regulations for providing photo-video materials will also be made available on the website of the selected entity.
11. The current data processing notice is also available here: https://zis.krakow.pl/informacjeprawne.
Update: 14.05.2025
The above text is Polish-English translation. The Polish version is in power.